Introduction: Why Use Webmail with Outlook?

Webmail allows users to access their email accounts via a browser. However, many prefer using a desktop email client like Microsoft Outlook for better efficiency and organization. Outlook supports both Microsoft 365 and custom domain emails via IMAP/SMTP protocols. In this guide, you’ll learn how to set up your Webmail account in Microsoft Outlook step by step.

Step 1: Gather Required Information

Before starting the setup, make sure you have the following details:

• Email address: [email protected]

• Password: Your email account’s password

• Incoming server (IMAP): mail.yourdomain.com / Port 993 (SSL)

• Outgoing server (SMTP): mail.yourdomain.com / Port 465 or 587 (SSL)

• Username: Your full email address

These settings are usually provided by your hosting provider. If you're using cPanel, you can find them under “Email Accounts” > “Connect Devices”.

Step 2: Open Microsoft Outlook

• Launch the Outlook application.

• If it’s your first time, the “Add Account” screen will open automatically.

• If Outlook is already in use: go to File > Add Account.

✍️ Step 3: Add Your Email Account

1. Enter your email address in the provided field.

2. Check the box for “Advanced options”.

3. Select “Let me set up my account manually.”

4. Click Connect.

Step 4: Choose Account Type

Outlook will prompt you to choose the account type:

• IMAP – Recommended for syncing with the server

• POP – Downloads emails locally; not ideal for multi-device use

Choose IMAP and proceed.

️ Step 5: Configure Incoming and Outgoing Servers

Enter your email server settings as follows:

Incoming Mail (IMAP):

• Server: mail.yourdomain.com

• Port: 993

• Encryption: SSL/TLS

Outgoing Mail (SMTP):

• Server: mail.yourdomain.com

• Port: 465 or 587

• Encryption: SSL/TLS

Username and password: Use your full email address and password for both.

✅ Step 6: Complete the Setup

• Outlook will test your settings and connect to the servers.

• If everything is correct, you'll see a success message.

• Click Done to finish the process.

Step 7: Test the Connection

After setup:

• Check your inbox for a test email.

• Send a new email to confirm outbound functionality.

• Verify the email appears in your “Sent” folder.

Step 8: Troubleshooting Tips

• Incorrect password: Re-enter your password.

• Firewall issues: Allow Outlook to access the internet.

• SSL mismatch: Double-check encryption settings.

• Restart Outlook and try again.

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Conclusion: Easy and Efficient Email Management

Setting up your Webmail account in Outlook can greatly enhance your email workflow. Once configured, you can enjoy Outlook’s features like calendar, contact sync, task management, and more.

If you still face issues, contact your hosting provider or IT support team for help.